Job Offer Office Manager

Back office

Location: Luxembourg

Availability: ASAP

Download job offer as a pdf


  • Would you like to get involved in a real start-up/scale-up adventure?
  • Do you want to start an ambitious and challenging career?
  • Have you just not met the right team to work with yet?


In order to replace the actual office manager for maternity leave, to insure a sound and stable growth and to strengthen our team for our office in Luxembourg, we are looking for a new Office Manager.


TALEO is a global independent management consulting group.


With offices in Luxembourg, Brussels, Paris, Amsterdam and Geneva, TALEO provides customers with tailored and innovative solutions. From a strategic approach to the operational implementation of projects and systems, we constantly seek to create value. What makes us special is the combination of a unique blend of industry expertise, best-in-class transformation skills and a unique working culture.



Required profile.

We are looking for an enthusiastic, trusted, proactiveand independant Office Manager to ensure the smooth running of the office on a day-to-day basis and manage the administrative part.

  • Establish/review employee’s contracts
  • Assist HR for the “onboarding process” for consultants and back office (welcome pack) and the different administrative aspects (company car, insurances, expenses etc.)
  • Liaise with staff, suppliers and clients by being the reference person internally as well as with the subcontractors (fiducial, social secretariat, freelances etc.)
  • Manage the payroll and package for employees (company car, health insurance etc.)
  • Process the payment of payroll and expenses
  • Process mail and invoices; follow invoices payments, send and track reminders
  • Organize company’s events (drinks, conferences, training, etc.)
  • Plan and coordinate administrative procedures and systems, and devise ways to streamline processes
  • Impulse a corporate spirit by being available to employees and address requests of different types ; Be kind, helpful and with a willing to help eachother
  • Assist the HR organization by keeping personnel records up to date
  • Handle various ad-hoc tasks related to the company’s life like community management, reservations or replenishment orders (office equipment and furniture, fruit basket, etc.)
  • Assist Group Managing Partner with their request


More than a diploma or an extensive experience, it’s your state of mind which will allow you to reach your potential and meet the target with Taleo!



  • Speak both English and French
  • Have a positive and trusted attitude ;
  • Be ready for any new challenge with a pro-active attitude
  • Show fast learning capabilities;
  • Be proficient in both written & oral communication ;
  • Be curious, dynamic, flexible, organized & rigorous;
  • Have very good organization skills: able to manage different projects at the same time;
  • Be an example to underline the collective rules and processes;
  • Play the role of Happiness Officer: manage the well-being at work and establish a positive environment.



  • You will be part of a talented and dynamic team
  • You will learn a lot by working for different branches of Taleo developping a complete and international state of mind
  • You will be able to benefit from career advancement and have the possibility to develop international and long-lasting work relationships


If you are a talented person with a strong “can-do” attitude and team spirit, do not hesitate to apply and have fun with us !


Required Skills:


Pro active

Team Player


Customer Service

French and English Mandatory

Pack Office

Project Management


Apply today for this position now

We are always on the lookout for talented people to enrich our culture and growing family.

Come join us!