Procurement Administrator

Within a leading Bank, the Procurement Support team plays a key role in the administrative and operational management of procurement processes, ensuring compliance and efficiency. In a regulated and fast-paced environment, we are looking for a Multiskill Operational Administrator to join our team. Your role will be diverse, administrative, and operational, with a strong focus on accuracy, attention to detail, and follow-up.

You will work with our core tools (Ivalua, SAP, etc.) and interact with buyers and internal stakeholders.

Key Responsibilities:

Supplier Administrative Management

• Creation and monitoring of suppliers in our systems (Ivalua, SAP, etc.):

1. Verify and encode supplier data (contact details, legal information, etc.).
2. Ensure consistency and completeness of information before validation.

•  Data maintenance:

1. Regularly update supplier information (contacts, IBAN etc.).
2. Archive and organize related documents.

Supplier Risk Analysis & Follow-Up

• Encode supplier risk assessment requests :

1. Verify completeness and accuracy of requests coming from our buyers.
2. Input requests into dedicated tool.

• Active monitoring of risk analyses:

1. Follow up with suppliers to obtain questionnaire responses (with the help of buyers).
2. Escalate blockers or high-risk cases.

Contract Publication & Verification

• Pre-publication contract data checks:

1. Compare data encoded in Ivalua by buyers with contractual documents.
2. Identify and report to buyers discrepancies or errors (amounts, dates, etc.).
3. Follow up on corrections with buyers in case of anomalies.
4. Publish contracts in the systems and ensure accessibility for stakeholders.

Miscellaneous Administrative Tasks in Ivalua

• Operational support for buyers and other stakeholders :

1. Handle administrative requests.
2. Resolve minor issues. Language requirements